Formal envelope format

Formal envelope format DEFAULT

Letter-writing 101: How to address an envelope

In the age of technology where people can send quick texts to their friends or easily FaceTime their family, it seems crazy that anyone would still need to know how to address a letter. Believe it or not, however, sometimes handwritten letters are the ideal mode of communication.

What's on the inside is up to you, but it's important to follow specific guidelines for the outside of the envelope to ensure your letter is sent to whomever it's intended for.

How to address an envelope

  1. Write the return address in the top left corner.
  2. Then, write the recipient's address slightly centered on the bottom half of the envelope.
  3. To finish, place the stamp in the top right corner.

There are two addresses that are typically seen on the envelope, but only one is technically required: the recipient's. The sender's address isn't necessary, but it is recommended. If there are any mistakes that prevent the delivery of the letter, the lack of a return address means the post office will be unable to send it back in order to fix any problems.

How to write the sender's (return) address

  1. Start with your full name.
  2. Write your street address on the next line. If you need, it's okay to use two lines.
  3. Follow that line with the city, state and ZIP code of your address.

How to write the recipient's address

  1. For informal letters, follow the same format as the sender's address.
  2. If sending a letter to someone at a specific business, the first line should be the company's name.
  3. In the next line, follow "ATTN:" or "c/o" with the individual's name. If the letter is not to someone at a specific business, the first line should simply be their name.
  4. The next lines two should be the street address, city, state and ZIP code.

How to format military addresses (APO, FPO, DPO)

Even though they follow the same format as regular addresses, military addresses don't use the usual city and state names that many are used to.

  1. The city name will be either APO (Air/Army Post Office), FPO (Fleet Post Office) or DPO (Diplomatic Post Office).
  2. For the state, AA (Armed Forces America), AE (Armed Forces Europe) and AP (Armed Forces Pacific) are used, depending on the duty station.
  3. The ZIP code is the same, but sometimes the extra four number code is required for delivery.

How to write an international shipping address

If sending a letter to an overseas address that isn't military, the address format typically stays the same — just with the addition of the country name as the last line.

Some countries place the ZIP code in front of the city and country but it varies from country to country, so just check to be sure.

How to find the "ZIP+4" code

If you're unsure of the extra four-number code, USPS has a ZIP code lookup tool on their website.

  1. Choose to look up the ZIP code by address and enter all the required information.
  2. Press "Find" and USPS will give you the ZIP+4 code.

How many stamps should you use

Placing the stamp is easy, but knowing which stamps and how many to use is the hard part.

For a standard 1-ounce letter being shipped anywhere in America, Forever stamps are recommended because you'll always be able to use them regardless of future stamp price changes.

Every ounce over one costs 15 cents, so you'll have to use Additional Ounce stamps for every extra ounce. Two-ounce stamps are also an option.

If you're sending a postcard, don't cheat yourself with the Forever stamps. Postcards have their own stamps that are normally cheaper.

For international addresses, Global Forever stamps are used and just like the Forever stamps, you can use them whenever, regardless of price adjustments.

Irregular-shaped envelopes that may be used for square wedding invitations or graduation announcements require different stamps called non-machinable stamps. Because the square envelope can't fit the machine for automatic processing, the stamp costs a little extra to account for the non-machinable surcharge.

With the appropriate stamp, accurate addresses for both the sender and the recipient, and the right placement of all three on the envelope, your letter is ready to be sent!

Sours: https://www.today.com/home/how-address-envelope-t156576

How to Properly Address an Envelope

We may live in an increasingly digital world, but there are certain things that should always be done the "old-fashioned way," if you ask us—one being sending formal (as well as informal) correspondence in the mail. If sending handwritten thank-you notes, holiday cards, and wedding invitations in the mail are traditions you intend to continue doing, it's important to make sure you're adhering to proper etiquette guidelines each step of the way, especially if you've gotten out of the habit.

Once you've written that lovely thank-you note on your personal stationery or picked up your party invitations from the printer, the next step is addressing envelopes. It may seem straightforward, but when it comes to addressing people by name—whether they're friends or barely acquaintances—it can be a sensitive subject. It's also an important logistical one: After all, the names on the outside of the envelope inform the recipients whom the invitation, thank-you, or gift inside is intended for. You don't want to unintentionally exclude (or include) anyone.

WATCH: How to Address Wedding Invitations

Thankfully, there are some tried-and-true rules and etiquette guidelines that are easy to follow. We've rounded up all the intricacies of envelope-addressing below, so consider this your go-to resource for getting it right every time.

Spell It Out

For formal correspondence, use the recipients' full names (Rebecca vs. Becca), including their middle name if you know it. Don't use any initials or abbreviations in names or street addresses (Avenue vs. Ave. or Apartment vs. Apt.). For less formal correspondence (personal thank-you notes, holiday cards, etc.) using informal names (if that's what the person goes by) and abbreviations is certainly acceptable.

Get the Titles Right

This can be one of the trickiest parts of addressing envelopes, because there are so many options and variables. (Note: For informal notes to close friends and family, omitting titles is okay, but it's never wrong to add them if you're unsure.) If you're working on formal wedding invitations, check out our thorough guide here. Below are the general rules:

Addressing Women

  • Girls under 18 should be Miss (Miss Rachel Harris).
  • Single women over 18 or married women who use their maiden name should be Ms. (Ms. Anna Smith).
  • Addressing divorced and separated women with the correct title can be tricky, but Ms. is usually the safest option if you're unsure of their preference. If they've returned to their maiden name, Ms. is definitely correct. When using Ms., don't use the husband's first name (Ms. Anna Smith (maiden name) or Ms. Anna Jones (married name)).
  • For widowed women, the above rule also applies, but it's most traditional to use Mrs. and her late husband's first and last names (Mrs. Henry Jones).
  • If addressing a married woman who uses her husband's last name (but his name is not included on the envelope), it's traditional to use Mrs. followed by her husband's first name, but using her first name is also correct and may feel more appropriate depending on the scenario (Mrs. Henry Jones or Mrs. Anna Jones).

Addressing Couples

  • Married couples who both use the husband's last name should be Mr. and Mrs. followed by his first and last name (Mr. and Mrs. Henry Jones).
  • Married couples who use different last names should use Ms. and Mr. with full names, joined by "and" (Ms. Anna Smith and Mr. Henry Jones), however the order is not strict.
  • Unmarried couples and samegender couples who live together should follow the above rule as well. In all instances, if both names cannot fit on one line, write them on two separate lines without the "and" (whomever you're closer to can be listed first, or it's common to list same-gender couples alphabetically by last name). (Ms. Emily Wood and Mr. George Swan or Ms. Nancy Hall (followed on the next line:) Ms. Elizabeth Sams).

Addressing Families

For invitations, it's important to be explicit about what members of a household are invited via the names on the envelope (especially when it comes to children and weddings).

  • Any children under 18 should be listed on the line below their parents' names, in age order, without titles or last names (Mr. and Mrs. Henry Jones (followed on the next line:) Emma, James, and Stephen).
  • For less formal correspondence intended for the whole family, the above method is perfectly fine, or you can address the family as a whole using the father's first and last name (The Henry Jones Family).
  • A helpful reminder for making last names plural: You shouldn't address a family this way, but you may use it in the return address on your envelope (or certainly when signing your holiday card). Simply add s or -es to the last name—don't add any apostrophes! Read this explainer for more details.

Professional Titles

For doctors, judges, members of the clergy, or military officers, titles should be included when addressing both formal and informal correspondence to the best of your knowledge.

  • For couples, whoever has the higherranking title should be listed first (The Honorable Anna Jones and Mr. Henry Jones).
  • If both have the same title and share a last name, most titles can be made plural (The Doctors Jones or Drs. Anna and Henry Jones).
  • If both have different titles or the same title but different last names, distinguish each full name with relevant title, joined by "and" (The Reverend Henry Jones and Dr. Anna Jones or Dr. Henry Jones and Dr. Anna Smith).
Sours: https://www.southernliving.com/culture/addressing-envelopes-etiquette
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How to address wedding envelopes

A handy guide to wedding envelope etiquette

Once you’ve decided on your wedding invitation wording and it’s time to slide your beautiful invitation safely inside its inner and outer envelope, there’s still the matter of what to write on the front. But deciding how to address envelopes for everyone on your guest list isn’t as simple as it sounds. With two envelopes to think about, different scenarios to consider (married couples, unmarried couples, singletons, those with plus ones etc) and titles to get right (Ms. Mr. Dr. etc), it’s easy to forget where to start. So to offer a helping hand when you’ve got a million other things to prep and plan, we’ve put together this quick, simple guide to wedding envelope addressing.

Inner envelope & outer envelopes

It’s best practice to place your wedding invitation and its envelope within an outer envelope to protect it from getting marked or bent in the post. As a general rule of thumb, the outer envelope tends to be more formal, featuring your guest’s full name with title and their full address. The inner envelope is more informal and can show just a first name, their last name and title, or initials.

To a single person

Outer envelope: Mr. Joel Harrison

Inner envelope: Mr. Harrison , Joel, or JH

To a single person with a plus one

Traditionally, ‘Ms’ is used by women regardless of their marital status and ‘Miss’ for unmarried women, usually those under 18. Of course, these are old-fashioned rules, and today you can go with whatever you like!

Outer envelope: Ms. Lillie Ellis

Inner envelope: Ms. Ellis and guest or Lillie & guest

To an unmarried couple

Outer envelope: Mr. Ed Parsons & Ms. Kara Morgan

Inner envelope: Ed. and Kara or Mr. Parsons & Ms. Morgan

To a married couple

Outer envelope: Mr. and Mrs. Hamilton or Mr. & Mrs. Carlos Hamilton

Inner envelope: Mr. & Mrs. Hamilton, Carlos and Maria or C&M

To a married couple with different surnames

Once again, list the person you're closest with first. If you know both guests equally well, it’s tradition to open with female’s name.

Outer envelope: Mrs. Georgina Evans and Mr. Simon Khan

Inner envelope: Georgina and Simon, Georgina Evans and Simon Khan, or Mr. Khan & Mrs Evans

To a family with children

Outer envelope: Mr. and Mrs. Underwood

Inner envelope: Mr. and Mrs. Simon Underwood, Lola, Charles and Eva.

To children of friends/family 18 and older

Children of friends and family who are over 18 and no longer live with their parents should receive their own invitation.

Outer envelope: Ms. Rachel Thompson

Inner envelope: Rachel, Ms. Thompson or RT

To a single person with a title

Outer envelope: Doctor Erica Smiles or Dr. Erica Smiles

Inner envelope: Erica, Dr. Smiles or ES

To a married person with a title

Outer envelope: Professor Andrew Jackson and Mrs. Angela Johnson

Inner envelope: Dr. Isabelle and Mr. Josh Steele (if the woman takes her husband’s name day-to-day), or Isabelle and Josh

Our envelope addressing options

At Papier, we offer free recipient addressing and return envelope addressing for a little extra. Upload your guests’ addresses and a return address, special date or initials to the reverse of your envelopes, and we’ll print each one neatly for you. It’ll add a beautiful finishing touch to your Papier post and save you tons of handwriting, freeing up precious time so you can get on with planning the rest of your big day.

Recipient addressing – it’s free!

You can upload your recipient addresses by downloading and completing our handy spreadsheet, or add them manually one by one.

Add your return address – $0.60 per envelope

Include a return address or add your name, initials or a special date for a sophisticated touch. Whatever you write will show across the back of all your envelopes.

Sours: https://www.papier.com/us/wedding/inspiration/wedding-envelope-addressing/

How to Address Wedding Invitation Envelopes

It’s time to address your wedding invitations. This is one of those wedding tasks that seems quite simple until you begin. Then suddenly, you’re hit with all sorts of questions. No worries, we’ve got you.

A little advice before we get started – don’t simply dive right in to addressing those envelopes. You’ll want to ask yourself a few questions before you begin the process of adding your guest’s names to those perfectly blank envelopes.

First, think about the formality of your wedding. This will affect the way you address your invitation envelopes. A black-tie affair might call for one style of addressing while a casual country wedding will use a more informal approach. We’ve included examples for both formal and informal addressing below.

And second, decide how you’ll address those envelopes. Hire a calligrapher, find a generous friend who has fantastic handwriting or create custom printed labels right from your computer.

ADDITIONAL FORMAL ADDRESSING ETIQUETTE RULES

There are a few rules you’ll want to follow, even if your wedding is on the casual side:

  1. Use formal names (no nicknames).
  2. Middle names aren't necessary, but must be spelled out if used (no initials).
  3. Spell out all words such as Apartment, Avenue, Street, etc.
  4. Abbreviate Mr., Mrs., Ms. and Jr.
  5. Write out professional titles such as Doctor or Professor.

WEDDING ENVELOPE ADDRESS EXAMPLES

To a Single Guest

Formal Addressing:
Ms. Samantha Anderson
56 North Ridge Drive
Hartinger, California 28495

Informal:
Sam Anderson
56 North Ridge Drive
Hartinger, CA 28495

To a Single Guest Plus Date

Formal Addressing:
Ms. Anderson & Guest
56 North Ridge Drive
Hartinger, California 28495

Informal:
Sam Anderson and Guest
56 North Ridge Drive
Hartinger, CA 28495

To a Married Couple

Formal Addressing:
Mr. and Mrs. Anthony James
56 North Ridge Drive
Hartinger, California 28495

Informal:
Anthony and Sara James
56 North Ridge Drive
Hartinger, CA 28495

To an Unmarried Couple at Same Address

Formal Addressing:
Ms. Sara Trent
Mr. Anthony James
56 North Ridge Drive
Hartinger, California 28495

Informal:
Sara and Anthony
56 North Ridge Drive
Hartinger, CA 28495

To a Family with Children

Formal Addressing:
Mr. and Mrs. Anthony James and Family
56 North Ridge Drive
Hartinger, California 28495

Informal:
Anthony and Sara James and Family
56 North Ridge Drive
Hartinger, CA 28495

We hope you found this addressing advice and examples helpful! Give us a shout if you need any help as you choose and personalize your wedding invitations and more! xoxo

Happy planning, brides and grooms! xoxo

Sours: https://www.annsbridalbargains.com/

Envelope format formal

How to Address Wedding Invitations

By this point, you've likely selected your stationery and collected information from guests—and now you're looking into how to address wedding invitations. There's a lot that goes into sending your invites (like the wording, for example), which is why we created this guide. No matter who you're sending an invite to, here's exactly how to address your wedding invitations.

Traditional etiquette indicates the outer envelope of your wedding invitation should be more formal with titles and/or full names, while the inner envelope is more informal (leaving out first names, titles or last names). Since titles can be restricting and exclusive (especially if select guests don't identify as "Mrs.," "Ms.," "Miss.," or "Mr."), know that they aren't necessary—you're free to simply use your guests' names and leave the titles off.

Give yourself enough time to get the addresses in order (double check anyone you're not sure about) so you can send your invitations out in time. Once you have all the information you need, head over to The Knot Invitations to check out the guest addressing service. Ready to get the invite process started? Here's exactly how to address wedding invitation envelopes for different scenarios.

How to Address Wedding Invitations to A Married Couple

If you're inviting a married couple, put their names on the same line. You're free to forgo titles and list the names separately (as shown below in example one). If they have different last names, list the person you're closest with first. If you're equally close with them, go in alphabetical order. Or, if one person has taken the other person's name, you can address the invitation to reflect that (shown below in example two).

Example One:

On the outer envelope:

Ms. Celine Elgin and Ms. Jacqueline Purcell

Or

Celine Elgin and Jacqueline Purcell

On the inner envelope:

Ms. Elgin and Ms. Purcell

Or

Celine and Jacqueline

Example 2:

On the outer envelope:

Mr. John and Mrs. Samantha Rivera

Or

Mr. and Mrs. John Rivera

On the inner envelope:

Mr. and Mrs. Rivera

Or

John and Samantha

How to Address Invitations to An Unmarried Couple Living Together

If you're wondering how to address invitations to an unmarried couple living together, it's similar to married couples. Both names should be included on the envelopes, but in this case, each name gets its own line.

On the outer envelope:

Mr. Aaron Triguiero

Mr. Gabriel Reyes

On the inner envelope:

Mr. Triguiero

Mr. Reyes

How to Address Wedding Invitations to A Married Doctor or Two Married Doctors

It's proper etiquette to address a doctor with their official title. If the couple doesn't share a last name, be sure that your wedding invitations reflect that.

On the outer envelope:

Dr. Anne Barker and Mr. Peter Underwood

If the doctor uses their partner's name socially:

Dr. Anne and Mr. Peter Underwood

If both parties are doctors, address the outer envelope:

Doctors Anne and Peter Underwood

On the inner envelope:

Dr. Barker and Mr. Underwood

Or

The Doctors Underwood

How to Address Wedding Invitations to Those With Other Distinguished Titles

Apply the same rules you use for doctors for military personnel, judges, reverends and so on. If both titles don't fit on one line, indent the second line.

On the outer envelope:

The Honorable Jane Kelly and Lieutenant Jonathan Kelly, US Navy

If they're both captains in the military:

Captains Jane and Jonathan Kelly, US Navy

On the inner envelope:

Judge Kelly and Lieutenant Kelly, US Navy

Or

The Captains Kelly

How to Address Wedding Invitations to Children and Families

Include younger guests on the inner envelope of their parents' invitation by their name(s). For girls under 18, you can use "Miss" if you'd like. Boys don't need a title until they're 18—then they can be addressed as "Mr." As with the other guests invited, you can always forgo titles or use the gender-neutral title of "Mx."

Note: If you don't include each child's name, you're implying that children are not invited. That said, don't be surprised if some guests still mistakenly assume their children are welcome. If you're concerned this will happen with your guests, ask your immediate family and wedding party to help spread the word that the wedding will be adults only and add the message to your wedding website. You may still have to follow up with guests who don't get the message via phone to gently explain the situation.

On the outer envelope:

Mr. and Mrs. Michael Abraham

On the inner envelope:

Mr. and Mrs. Michael Abraham

Daniel, Jeffrey, Miss Brittany and Mx. Kelly

How to Address Wedding Invitations to Children 18 and Older

Children 18 and older should receive their own invitations (unless they're living at home with their parents). You don't need to use titles, but you can if you'd like. Just be sure that you're using the correct identifiers for the guests. If you're unsure about their preferred title, it might be best to forego titles in general, or use "Mx."

On the outer envelope:

Ms. Audrey Abraham

Or

Mr. Jack Abraham

Or

Mx. Jack Abraham

On the inner envelope:

Ms. Abraham

Or

Mr. Abraham

Or

Mx. Abraham

Sours: https://www.theknot.com/content/addressing-wedding-invitations
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